Designation: Executive Assistant to Chairman
Experience: At-least 7 Years Profile
The Executive Assistant will be required to interact with people who are strategically important to the organization and is therefore responsible for portraying a favorable and highly professional impression to external and internal contacts.
The Executive Assistant will also need to be able to manage the Director’s competing demands with a high degree of confidence and professionalism.
The Executive Assistant will also need to make a significant contribution to the effective performance of the Director by supporting his administrative and information needs.
Responsibilities will include diary management, complex travel arrangements and expenses, managing correspondence, as well as discreetly handling confidential and sensitive information, information gathering and web searching.
The role necessitates a high degree of autonomy and initiative and the need to make decisions daily within the agreed standards and framework, in a context of changing demands.
o Proactively managing the Director’s complex and flexible diary, assisting him to maximize his time productivity, such as advising him on upcoming commitments, prioritization, managing regular changes and dealing professionally with competing meeting requests.
o Making complex travel arrangements, hotel bookings, visa requirements etc. with minimal supervision, within known preferences
o Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.
o Make arrangements for Strategic Management Group, Board and Board subcommittee meetings, including booking rooms, arranging catering, travel arrangements for external participants and collation and circulation of relevant papers and agendas.
o Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.